Business locations

You’ll need: Business locations — if you cannot see these, the module may be switched off for your business or outside your permissions. An administrator can change either.

A business location is a physical place your business operates from: a shop, a warehouse, a depot, a market stall, even a truck or a field agent. They look like a minor settings screen and they are anything but — a great deal of FeePrime is keyed to them.

Why they matter more than they look

Stock is not simply “in the business”. It is in a place. The same product can be twelve units in the main warehouse, three in the shop and none at the depot, and those are three different numbers that must not be added together carelessly.

Cash works the same way. Money is held somewhere, and “somewhere” is usually a location.

   Main Warehouse        Boutique Centre-Ville
   Cement 50kg   120     Cement 50kg      8
   Paint 5L       40     Paint 5L        12

   moving stock between them is a
   recorded movement, not an edit

So when a document asks you which location it concerns, it is not being bureaucratic. It is asking the question that decides which shelf the goods leave and which till the money lands in. Choose carelessly and your stock figures are wrong in two places at once.

Locations on the move

A location does not have to be a building. A delivery vehicle or a field agent can be a location too, which is what lets a business track stock and cash that are out on the road rather than sitting in a warehouse. If your business works that way, the truck in your locations list is not a mistake.

Dispatch

A location can be marked as needing dispatch from somewhere else — a shop that never holds stock and is always served from the central warehouse. FeePrime then works out the real source when it matters, so the person raising the order does not have to remember the arrangement.

Get them right before stock arrives

Locations are the hardest thing on this list to reorganise later, because every stock figure and every movement is attached to one. Setting up a sensible set at the start is much cheaper than splitting one warehouse into two after a year of history.

Try it

On staging.feeprime.com, look at the locations list and then open any stock figure. Follow which location it belongs to. Once you have seen that stock is always stock somewhere, the inventory course will make immediate sense.