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The school you wish you were running

Fees paid by Mobile Money and matched to the student automatically. Nobody acting alone on what matters. Every change on record. And a founder who knows what is happening without having to be everywhere.

Imagine your school on a Monday morning

No parent is standing at the bursar’s window with an envelope of cash.

Fees have been paid by Mobile Money, from wherever the parent was, and each payment is already sitting against the right student — not in a pile of receipts waiting for somebody to match them by hand.

No member of staff can enrol a student, change a fee or alter a result on their own. The important actions need a second person, and everybody knows it.

Every change that has been made this term has a name and a date against it. Not because anyone is suspected, but because that is simply how the school’s records work now.

Teachers have entered their marks. The results exist in the school’s own system, weighted the way the school decided, and nobody is assembling them from three notebooks the night before.

And you — the person whose name is on the school — can see where the money is and what is happening, at ten o’clock at night, from your phone, without asking anybody to prepare anything.

That is the school this brochure is about. What follows is how FeePrime makes each part of it real.

The money stops being a mystery

The problem. Cash arrives in envelopes. Receipts are written by hand. A parent says they paid in October and nobody can prove otherwise. The bursar spends the last week of every term reconciling, and the founder finds out the true position afterwards.

What FeePrime does. Fee types are defined once — tuition, transport, boarding, exam entry. A fee run issues the term’s charges against every enrolled student at once, rather than one parent at a time. Parents pay online, by Mobile Money or card, from a page that identifies the invoice, and the payment lands against that student’s record automatically.

The outcome. “Has this child paid?” has one answer, available to anyone authorised to ask, without matching a Mobile Money reference to a name by hand.

Nobody acts alone on what matters

The problem. In most schools, whoever has the system also has the school. One person can enrol a student, waive a fee, or adjust a mark, and nothing stands between the intention and the record.

What FeePrime does. Permissions are granular — per module, and separately for creating and for approving. Where it matters, a change can be prepared by one person and require a second to authorise it before it takes effect. A clerk enters the fee waiver; the bursar approves it. A teacher submits results; the head confirms them.

The outcome. Your staff can run the school without any one of them having unrestricted control over it. That is a different thing from trusting them, and a growing school needs both.

Every change leaves a record

The problem. Two years later a parent disputes a grade, an auditor asks about a waived fee, or a former staff member’s decisions come into question. The honest answer is usually that nobody knows.

What FeePrime does. Every change keeps who made it, when, and what the value was before. Nothing is ever deleted — records are archived and stay readable. Results carry a published state, so marks exist internally before anyone outside sees them, and publishing is a deliberate act rather than a side effect of typing.

The outcome. A disputed mark stops being an argument and becomes a record. So does a waived fee, an enrolment, and a payment.

The academic record comes from the school’s own system

The problem. Marks live in teachers’ notebooks, get copied into a spreadsheet, then get copied again into a document. Every copy is a chance to introduce an error nobody will ever find.

What FeePrime does. Exams are recorded against the real class, subject, academic year and term, with a maximum score and a weighting, so a term’s result is computed from the assessments rather than assembled by hand.

The outcome. Report cards come out of those records rather than being assembled by hand: your school’s own layout, produced from the assessments the teachers entered and the weightings you set. Nothing is retyped between the mark book and the document a parent reads, so there is no copy left to be wrong.

One connected record per student

This is what makes the rest possible.

   student
     -> enrolment       which year, which class, roll number
     -> timetable       subjects, teachers, rooms
     -> attendance      who was present, when, marked by whom
     -> assessments     scores, weighted
     -> results         computed, then published
     -> fees            what was charged this term
     -> payments        what was actually received

Because it is one chain rather than seven systems, questions that normally take a week become a query: which students in this class missed more than five sessions and are also behind on fees? Nobody collates registers to answer that.

You do not have to be everywhere

This is the part that matters most to a proprietor, and it is rarely what school software sells.

You are not trying to do the work yourself. You are trying to know. Where the money is. Who approved what. Whether the academic records can be trusted. Whether what you are being told matches what happened.

FeePrime gives you that without requiring your presence: the financial position, the enrolment position, and the record of who did what, available whenever you look rather than when somebody prepares it.

A founder who can see the institution can delegate it. One who cannot is condemned to supervise it personally, which is the ceiling most schools hit at their second campus.

Parents meet a school that works

Parents pay from their phone instead of travelling to the bursar. Announcements, term dates and documents live on your own website, which you edit yourself rather than asking anybody to update. Communication goes out from the school rather than from a WhatsApp group somebody happens to administer.

None of that is about impressing parents. It is about removing the friction that generates the queue outside the bursar’s office in the first week of every term.

A school is also a business

Your school does not stop at the classroom, and neither does the platform underneath it.

Staff and payroll. Suppliers and purchasing. Canteen, uniform and bookshop stock. Cash accounts, budgets and SYSCOHADA-oriented reports for your accountant. Your public website. Transport and assets.

Those are not school modules bolted onto an office suite. They are the same platform, so the salary you pay, the stock you buy and the fee you collect are all in one set of books.

Start with one thing, then grow

You do not digitalise a school in one term.

Most schools start where the pain is — usually fees and payments, because that is where the money leaks and the queues form. Get that working. Add enrolment and classes. Then attendance, then assessments.

The parts you have not switched on do not clutter anybody’s screen. And when the second campus opens, it runs on the platform that is already working rather than on a fresh set of spreadsheets.

See it with your own school’s numbers

The most useful next step is a walkthrough with your bursar and one academic lead — between them they see the whole overlap between money and the register, which is where the value is.

We will be direct about what exists today, what we configure, and what we would build for you.

You should be able to run your school knowing where the money is, who approved what, and that the records will still make sense in two years.