The two settings that change every figure

You’ll need: Any accounting report — if you cannot see these, the module may be switched off for your business or outside your permissions. An administrator can change either.

Every accounting report in FeePrime asks the same two questions before it produces a number. Getting them wrong does not produce an error — it produces a different, plausible, wrong answer.

Chart of accounts

Either OHADA or none.

OHADA gives you the SYSCOHADA account structure — the numbered accounts your accountant and the authorities in the OHADA region expect. Receivables, payables, revenue and expenses land in the accounts they are supposed to.

none produces the same underlying figures without that mapping.

If you operate in the OHADA region, choose OHADA and stay with it. Switching between them mid-year produces two sets of reports that are individually correct and cannot be compared.

Accounting basis

Either cash or accrual. This one changes when things count, and it is the setting most often misunderstood.

   CASH      counts when money moves
             you invoiced in March, were paid in May -> it is May income

   ACCRUAL   counts when the obligation arises
             you invoiced in March -> it is March income, paid or not

Neither is wrong. They answer different questions. Cash tells you what actually happened to your money; accrual tells you what the period genuinely earned and owed.

The visible consequence: invoices only produce journal entries in accrual mode. In cash mode nothing happens until money moves. So a business with a good month of unpaid invoices looks quiet in cash and healthy in accrual — both truthfully.

Currency, again

Every report takes a currency. Run it per currency. A report that mixes them adds quantities that cannot be added.

Pick once, write it down

The damage here is not a wrong report. It is two reports produced weeks apart under different settings, compared as if they described the same thing.

Decide your chart and basis with whoever prepares your accounts, record the decision somewhere a colleague will find it, and use it consistently. When you do vary it deliberately, say so on whatever you circulate.

Try it